Comparable prices start with a comparable brief.
A low total is difficult to assess when each bidder has made different assumptions about drainage, preparation, fencing or final planting. A well-organised request makes those boundaries visible. It also helps you distinguish a complete scope from an allowance for information still to be confirmed.
Issue one current document set
Create a register of drawings, specifications, schedules and relevant site information. Identify the revision and issue date for each document. If an item changes during the tender period, state what it replaces and make the updated information available consistently. Keep questions and clarifications with the pricing record.
Write down the trade boundaries
For each work element, identify supply, preparation, installation, connections and making good. Name items supplied by the client or another contractor. Include temporary access, protection of completed work and disposal where relevant. Where design remains incomplete, ask bidders to state assumptions rather than silently filling gaps.
Ask for a response you can review
State the pricing format, return date, proposed programme and information needed about exclusions. Ask for alternatives to be separated from the specified base scope. Review qualifications alongside the total and resolve important differences before proceeding through your organisation's approval process.
An external works scope matrix
Who prepares levels, provides design information, connects drainage and checks buried work?
Who supplies and installs surfaces, edges, covers, marking and junction details?
Which fence types, gates, furniture and specialist components are included?
Who prepares soils, plants, establishes, protects and provides closeout information?
PROJECT EXPERIENCE
See the work behind the service
Aspect's precinct project demonstrates how several external trades can form one coordinated delivery package. Use the checklist to define the boundaries for your project rather than copying another project's scope.
Questions before you start
What if some drawings are not final?
Label their status and identify the decisions still required. Ask for the pricing basis to be stated clearly, and avoid treating an indicative allowance as a fully resolved commitment.
Should an alternative be included in the main price?
Ask for the specified scope and any alternative to be clearly separated. That makes it easier to compare proposals and review the effect of a different product or approach.
Service scope: Aspect Projects' current service areas. Discuss project location, scope and availability with the team.